Working With Gross Lease Occupancy Information
Enter a value that specifies a location definition, such as Rentable or Useable, to utilize when running the Gross Lease Occupancy Refresh (R15141).
Base Area Type
Select the base location type for a record. The system will use the accumulation of GLOA and GLA modifications to the base area type.
GLOA Adj 1 through GLOA Adj 5 (gross leaseable occupied location change 1-5)
Enter user-defined codes from UDC table 15/AR that define changes to the base location type for gross leaseable occupied area (GLOA).
GLA Adj 1 through GLA Adj 5 (gross leasable area change 1-5)
Enter user-defined codes from UDC table 15/AR that specifies changes to the base location type for gross leaseable location (GLA).
Program ID
The system shows one of the following worths:
P15142: Specifies that the system added the record to the F15142 table from the P15142 program.
CONVERSION: Specifies that the system added the record to the F15142 table during a conversion.
Updating Gross Lease Occupancy Information
This area offers a summary of the Gross Lease Occupancy Refresh program (R15141) and goes over how to:
- Run the Gross Lease Occupancy Refresh program.
- Set processing choices for Gross Lease Occupancy Refresh (R15141).
Understanding the Gross Lease Occupancy Refresh Program (R15141)
Run the Gross Lease Occupancy Refresh program (R15141) to calculate gross lease inhabited area (GLOA) and gross leasable area (GLA) for all systems in a building or residential or commercial property for a given period. You can supply the info from the R15141 report to brokers who are seeking residential or commercial properties to lease and to property managers who can provide the info to potential occupants.
When you run the R15141 program, the system:
- Uses the dates entered in the processing alternatives to identify the period of time, based on the lease dates, for which the computations use.
- Retrieves the GLOA value from the Lease Master Detail table (F15017).
- Retrieves the GLA worth from the Area Master table (F1514).
- Retrieves GLOA and GLA modification values from the Area Master table (F1514).
Processing options enable you to define how the system carries out the calculations, in addition to whether the computations should be carried out for all lease statuses and lease types. You can likewise run the program for specific structure (service system) classification codes to determine occupancy for a group of buildings (for example, the occupancy on A-rated residential or commercial properties).
You can run and save several versions of the R15141 program. For instance, you can run the program utilizing area values from the first of the month and after that run the program once again utilizing area values from completion of the month. You can likewise run the R15141 program to obtain GLA and GLOA outcomes for a defined area meaning to guarantee a more accurate denominator estimation for share aspect denominator and renter exemption rule estimations.
When you run the R15141 program, the system updates the Gross Lease Occupied Areas table (F15141). GLOA and GLA adjustment location types specified in Area Definitions table (F15142) will be utilized to change the worths for GLOA and GLA that are occupied in the F15141 table.
Note. You must run the Gross Lease Occupancy Refresh program (R15141) for cost participation when utilizing the Share Factor Denominator Revisions program (P150122) and the Tenant Exclusion Revisions program (P150120) since these programs recover worths from the Gross Lease Occupied Areas table (F15141).
Running the Gross Lease Occupancy Refresh Program
Select Tenant & Lease Information (G1511), Gross Lease Occupancy Refresh.
Setting Processing Options for Gross Lease Occupancy Refresh (R15141)
Processing options allow you to define the default processing for programs and reports.
Options
1. Start Date For Generation and 2. End Date For Generation
Specify the start date or the ending date that the system uses to calculate gross leasable areas (GLA) and gross lease occupied locations (GLOA), based on the lease date.
3. Gross Lease Area Calculation Method
Specify a computation approach from UDC table 15/OM that identifies the occupied area for a system. Values are:
1: Select location worths since the very first day of the month.
2: Select location values as of the last day of the month.
3: Select area values since the 15th day of the month.
4: Select a typical location for the month. (Average = Total occupied area/ Days in the month.)
4. Refresh Action
Specify which actions happen when you run the Gross Lease Occupancy Refresh (R15141). Values are:
Blank: Delete and revitalize (default). The system will erase records from the Gross Lease Occupancy Areas table (F15141) based on the worth in the Deletion Method processing choice. The system will then re-calculate occupancy.
1: Delete just. The process will end after the system erases records from F15141.
Note. If you enter 1 in the Deletion Method processing alternative, you must still enter a calculation technique and location meaning to figure out the records the systems chooses for deletion.
5. Deletion Method
Specify how records are chosen for deletion from the Gross Lease Occupied Area table (F15141). Values are:
1: Delete records based upon data selection, date variety, computation method, and area definition worths in the processing choices.
2: Delete all records in the F15141 table.
6. Area Definition
Specify the location meaning to use to determine the occupied location for an unit.
The base location type is used to compute unadjusted location worths for GLOA and GLA. If you go into adjustment location types for GLOA and GLA, the system will apply those location amounts to the unadjusted area worths for GLOA and GLA.
7. Include Committed as Occupied
Specify whether a system is inhabited or vacant for the time duration from the dedication date to the lease begin date. Values are:
Blank: The unit is vacant.
1: The unit is inhabited.
Lease Status
Specify which rents to choose for processing based on the lease status; utilize this processing alternative in conjunction with the Lease Status 1 through Lease Status 10 processing options. Values are:
Blank: Process all leases for all lease statuses.
1: Select.
2: Omit. The system processes leases for all other lease statuses.
2. Lease Status 1 through 11. Lease Status 10
Specify user-defined codes from UDC table 15/LS that determine a lease status for the system to use when selecting leades for processing; use this processing alternative in combination with the Select/Omit Flag processing choice.
12. Include Blank Lease Statuses in Select/Omit List
Specify whether to consist of leases with a blank lease status in the select/omit list. Values are:
1. Select/Omit Flag
Specify which rents to choose for processing based on the lease type; use this processing option in combination with the Lease Type 1 through Lease Type 10 processing choices. Values are:
Blank: Select all lease types.
S: Select.
O: Omit.
2. Lease Type 1 through 11. Lease Type 10
Specify the lease types to choose or omit based on the value specified in the Select/Omit Flag processing option.
12. Include Blank Lease Types in Select/Omit list
Specify whether to include leases with a blank lease key in the select/omit list. Values are:
Blank: Do not consist of.
1: Include.
Print
1. Print Edit Report
Specify whether to and what type of report the system prints. Values are:
Blank: Do not print a report.
1: Print all records that are upgraded to the F15141 table.
2: Print records with alerting messages just.
Revising Gross Lease Occupancy Information
This area offers a summary of gross lease occupancy info and discusses how to revise gross lease occupancy information.
Understanding Gross Lease Occupancy Information
After you produce tenancy information by running the Gross Lease Occupancy Refresh program (R15141), you can utilize the Gross Lease Occupancy Information program (P151410) to examine the occupancy information. The results of the R15141 program show the adjustments to GLOA and GLA based upon the area meaning.
On the Deal with GLOA kind, you can select records to evaluate by utilizing the Start Date, Area Definition ID, Area Calculation Method, or EP Unit Type fields and after that summarize the shown records by residential or commercial property, structure, or unit. By allowing several alternatives, you can display GLOA (gross lease occupied area), GLA (gross leasable location), and tenancy portions. You can likewise select the overalls that appear. The system shows 12 months of occupancy info for the defined start date.
If you sum up records by unit, you can revise the GLA or GLOA amounts as required, and then lock the worths to avoid them from being updated in the future. The system offers two lock fields so that you can lock GLA, GLOA, or both. When you modify any info, including lock flags, the system updates the Gross Lease Occupied Areas table (F15141).
Forms Used to Revise Gross Information
Form Name
FormID
Navigation
Usage
Work with GLOA
W151410A
Tenant & Lease Information (G1511), Gross Lease Occupancy Information
Review gross occupancy details and choose records to modify.
Note. You can pick records to modify just when you sum up records by unit.